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Job Details

Proposals Manager - US Based

Company: Pharm-Olam International
Location: US Regional, Home Based
Reference: US/PRM
Closing Date: 17 Nov 16
Type: Permanent
Salary (£): Competitive
Benefits: Competitive Salary & Benefits

Job Summary:

Pharm-Olam International are a privately owned, mid-sized global Clinical Research Organization (CRO). With Headquarters in Houston, TX, Pharm-Olam has a global presence in over 40 Countries and since being established in 1994 Pharm-Olam have offered clients a wide range of comprehensive, clinical research services in phase I to phase IV trials. For more information about Pharm-Olam please visit our website,


Role: Proposals Manager

Location: US Regional - Houston, TX or RTP, NC Preferred

Job Type: Permanent


About Pharm-Olam International:

With offices among the world’s most populated cities, Pharm-Olam International provides cost effective coverage for full service or strategic outsourcing across all therapeutic areas and phases of research. Since 1994 we have used our local knowledge of an investigator’s past performance, competing studies, and regulatory environment to offer sponsors an accurate and informed plan to complete trials on time.

For more information about careers at Pharm-Olam please visit our careers page:



To work with Business Development and other personnel in the production of accurate, timely and relevant proposals in response to requests for proposals from clients and potential clients. In addition, mentorship of new staff and line management of staff as designated.


Key Responsibilities:

  • Deep knowledge of Pharm-Olam proposal, costing tool and other relevant templates and working procedures.
  • Compliance with timelines for feasibility assessments, proposals and budget development.
  • Independently writing proposals in a timely manner considering the customers’ needs and wants, the best recruitment scenarios proposed by Pharm-Olam and delineating division of responsibilities for tasks. This would include large, complex, proposals for single studies and programs.
  • Leading evaluation calls for RFPs and RFIs in order to gain appropriate input into each opportunity. For opportunities where information is difficult to obtain, conducting the research necessary to establish a delivery strategy – including selecting possible study countries and suggesting timelines.
  • Requesting and tracking progress of appropriate feasibility for proposed studies for ongoing RFPs.
  • Reviewing all own proposals leaving the BD department, ensuring they are correct as per the clients expectations.   Ensuring all proposals have been through the correct internal QC procedure..
  • Updating to reflect opportunity activity on a regular (daily) basis so that accurate information is stored and reports are accurate.
  • To work with the Vice President, Global Client Relations and other members of the team in the update, review and development of new processes and tools to assist in the proposal development process.
  • If appropriate and if business needs dictate, assuming line management responsibility for one or more members of staff, including responsibility for training, progress and quality of deliverables, as well as administrative tasks.
  • Attending the daily and weekly BD teleconferences and giving input where needed.
  • Generating re-bids in a timely manner.
  • Attending and contributing to bid defense meetings where relevant.


Working relationships:

  • Reports to the VP, Client Relations
  • Collaborate and liaise with other Client Service team personnel as needed.
  • Collaborate and liaise with Business Development personnel as needed.
  • Collaborate with the ADPMs, PDs, Project Managers, DPMs and Department Heads as needed.
  • Liaise with clients as needed.


Education Requirements and Qualifications:

  • At least 5 years experience in a proposals role within the CRO/Pharmaceutical industry with an understanding of the clinical trial processes to include providing operational and strategic input into proposals.
  • The attributes needed to Line Manage staff.
  • A bachelors degree (or equivalent) in a science, healthcare or business related subject. This requirement may be waived where an exemplary level of experience and/or aptitude exists.
  • Excellent xls skills required as well as excellent written English and the ability to work in a high pressure environment.

**Please note that you must be eligible to live and work in The UK in order to apply for this position**

Apply for this job: Proposals Manager - US Based

Contact Information:

Address:  Pharm-Olam International
The Brackens, London Road, Ascot, Berkshire
Tel:  +44 (0) 1344 891121
Fax:  +44 (0) 1344 890335
Website:  Visit Our Web Site

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