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Job Details

Site Operations Coordinator (Polish, French and German), EMEA

Company: inVentiv Health Clinical
Location: Poland
Reference: 14214
Closing Date: 16 Dec 16
Type: Full Time
Salary (£): Negotiable

Job Summary:

As a new and exciting role within our business, the Site Operations Coordinator will be a key member of our global Site Intelligence Unit. Working closely with Site Intelligence Leader and study team you will be responsible for contacting investigator sites in single or multiple countries to gain their interest and capability for running clinical studies.


Main Responsibilities:

Provide support to Site Intelligence team(s). This may include support to Departmental Management, e.g., development of functional area templates, data collection and tracking, system updates, etc.
Perform feasibility site communication activities which includes the documentation and tracking of these activities.
Support preparation of the final feasibility report.
Review and support proposed modification of feasibility data collection spreadsheet template for individual feasibility studies.
Compile, Review and Finalize feasibility data collected from the support of conducting the feasibility study in various countries
Distribute and collect confidentiality agreements, feasibility questionnaires, and other site interest documentation (e.g. protocol synopsis) to interested sites.
Assist in the identification of sites for upcoming and on-going clinical trials: review investigator lists for accuracy based on local investigator knowledge.
Compile Investigator list for feasibility study from Investigator data base and professional organizations.
Conduct validation and verification checks of site/investigator contact details for the purposes of finalizing a Site/Investigator list for a planned feasibility study
Contact investigators at study sites to procure protocol-specific feasibility data across various countries.
Follow-up with, and respond to, investigators and study site staff regarding CDA's, questionnaires, and other protocol-specific queries
Manage Study Specific Feasibility share point folders in accordance with the feasibility guidance document.
Assist senior members of the team in the collection of background research including search of competitive studies as well as search of literature for other relevant information.
Coordinate interview/meetings between inVentiv Health, Sponsor and KOLs/ PIs as required and finalize telephone scripts.
Lead the collection and review of country specific historical site/investigator experience data and support data entry in to a centralized inVentiv Health Investigator database
May serve as back-up for colleagues, when required
Supports the training and mentoring of newly hired CTAs
Ensure submission of executed confidentiality agreements to the dedicated representative for uploading to the assigned project file on share point
Perform other duties, as assigned



Bachelor's degree (or equivalent)

Experience in an administrative support position

Proven experience supporting clinical research/CRO or biotech/pharma teams
Strong proficiency with word processing software (MS Word), spreadsheet software (MS Excel), and presentation graphics software (MS PowerPoint)
Very good English skills, both written and verbal.
Fluency in Polish and English, good French and German skills
Very good organizational skills
Ability to manage time and work independently
Excellent communication, presentation, interpersonal skills, both written and spoken, with an ability to inform, influence, convince, and persuade


In return we will offer:


Competitive remuneration package with excellent benefits
Commitment to your development and training, with the opportunity to progress your career within a market leading and innovative organization
Opportunity to work within a successful and rewarding environment.

Location: EMEA, office based.


Please contact Katarzyna Chromiak, EMEA Recruiter at for further information. We look forward to receiving your application.


inVentiv Health is a global professional services organization designed to help the biopharmaceutical industry deliver new drugs and therapies to market. Our combined Clinical Research Organization (CRO) and Contract Commercial Organization (CCO) is made up of more than 14,000 employees who have the ability to service clients in more than 90 countries. We offer a differentiated set of solutions designed to improve client performance and accelerate the process of bringing products to market. For more information, visit


We look forward to receiving your application.

Apply for this job: Site Operations Coordinator (Polish, French and German), EMEA

Contact Information:

Address:  Poland (Polska)
Ul. Nowogrodzka 68
02-014 Warsaw (Warszawa)

Reasons to work for inVentiv Health Clinical
Website:  Visit Our Web Site

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