Location: Office Based in King of Prussia, PA
Closing Date: 02 Jan 17
Type: Full Time
Salary (£): Competitive
Clinical Grants Coordinator # 5184 Job location: King of Prussia, PA (near Philadelphia)
Clinical Grants Coordinator # 5184
Job location: King of Prussia, PA (near Philadelphia)
The Clinical Grants Coordinator role in the Finance Department provides comprehensive detailed grant payment tracking and management of grant funding for each clinical study assigned, additional support to review and evaluate study protocols to prepare draft budget spreadsheets and provide assistance with the initial drafting of the basic structure of the payment schedule for the payment exhibits contained in the Clinical Trial Agreements.
The CGC manages grant funding through invoicing, and evaluates, processes, disburses and reconciles investigator grant, site IRBs and other payments for various clinical trials. Site /patient tracking sheets are designed for new studies using Excel and project budget information to facilitate timely reimbursement for procedures completed and to process and assist as needed in the administration of grant disbursements to clinical trial investigators on behalf of sponsors per clinical study agreements.
Global Grant Administration/Investigator Grants is a specialized department within the Finance Department that provides country specific values for procedures and tasks that are required to be performed as per the clinical study protocol and require reimbursement to participating Investigators and Clinical Research sites in clinical studies awarded to Chiltern.
The department designs budget spreadsheets using medical coding techniques for RFPs and new studies using a reference data base tool to evaluate protocols provided by sponsors; assign a dollar amount for each procedure based on current pricing values utilized in the medical industry, as well as procedures from previous studies with the same sponsor and/or therapeutic area. The staff assures that grant management deliverables to sponsor are met on time, within budget, and in accordance with client expectations, Company standards and SOPS, and FDA/ICH guidelines and regulations.
1.Assist in the review and evaluation of study protocols to prepare draft budget spreadsheets and provide assistance with the initial drafting of the basic structure of the payment schedule for the payment exhibits contained in the Clinical Trial Agreements.
2.Design patient tracking sheets for new studies using Excel and project budget information to facilitate timely reimbursement for procedures completed
3.Process and assist as needed in the administration of grant disbursements to clinical trial investigators and provide follow up with communication and direct contact with investigators, sites and sponsors as needed per the terms of the clinical study agreements and assure the completion of grant deliverables per their assigned studies.
4.Maintain cash flow for their assigned studies through invoicing, and evaluate, process, disburse and reconcile investigator grant, site IRB and other payments for various assigned clinical trials
5.Design and maintain patient tracking sheets as payments are issued for new studies using Excel and project budget information to facilitate timely reimbursement for procedures completed
6.Update and maintain the Grant Expense Summary Spreadsheet which provide a snapshot summary of all grant funds received from sponsors including invoice numbers and date invoiced and the amount issued per month per investigator /site for all assigned studies
7.Collaborates with Clinical and Finance Teams to ensure accurate and timely processing and reporting of investigator data and payments
8.Receive and review site-related vendor invoices for accuracy and completeness, and resolve any discrepancies.
9.Ensure that all site-related vendor payments and / or payment requests receive the required approvals prior to processing for payment.
10.Responsible for submitting SPRs (Site Payment Requests) a supporting documentation to the Local Controllers per participating country in the assigned clinical study and completing weekly payment run follow up with the Local Controllers and US Finance Department
11.Maintain site-related checks and supporting documentation through paper and electronic archiving processes.
12.Assist with ad-hoc projects / reporting and other duties as assigned by the line manager
13.Other clinical grant administration tasks as assigned.
Minimum Qualifications, Experience, Skills and Attributes
•BS in Accounting or related field preferred.
•Minimum 0 – 2 years of experience, or an equivalent combination of education and experience to successfully perform the key responsibilities of the job
•Have an understanding of budget development, medical terminology, medical coding and a working knowledge and understanding of budget development tools (i.e. database of unit prices for medical tasks and procedures and coding techniques) for budget development processes and site payment evaluations
•Familiarity with Dynamics SL
•Experience within the CRO industry related to grant and investigator payments
•Advanced computer skills
•Experience with MS Office and Excel
•Ability to maintain confidentiality of Finance data during interactions with staff at all levels
•Ability to work collaboratively in a team environment, as well as independently
•Ability to provide excellent service to both internal and external customers •Demonstrated commitment to continuous improvement
•Ability to prioritize tasks, stay focused, and take initiative.
For more information about Chiltern International, please visit our web site at www.chiltern.com Please note: applications that do not meet the criteria stated above may not receive a response.
Chiltern is an EEO / AA Employer and is committed to providing opportunities to minorities, women, individuals with disabilities, and candidates with military service.
1016 W 9th Ave, King of Prussia, United States
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