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Job Details

Clinical Trial Administrator

Company: Chiltern
Location: Ideally London based but Home Based within Home Counties or Greater London considered, UK
Reference: MLJ899983
Closing Date: 21 Oct 17
Type: Full Time
Salary (£): On Application
Benefits: Excellent and competitive benefits

Job Summary:

We have an incredibly exciting CTA vacancy – ideally office based in London but we will consider a FIELD BASED CTA around the London/Greater London area.


Job Background

Our Client is a small company specialising in T Cell Therapy for solid tumour and blood cancer. You would be employed by Chiltern and seconded to the Client OR there is potential of being prmanent with the Client from day one.

They are currently embarking on a series of Phase I and Phase II studies. Sites are currently being set up in the UK and some sites are already up and running.

The results shown by initial studies are astonishing and for someone who has a leaning towards the Oncology area this role offers amazing job satisfaction and top-notch career development potential further down the line. There would be a chance in the future to progress into a monitoring role but there is no time line on this at the moment!

Their office is near Shepherds Bush in West London but the role can be field based.

ALL sites are UK based.

This is a permenanent position directly with our Client.

EXCELLENT long term career prospects as the company expands it's monitoring activities and moves into phase II and beyond.

The most important thing is that we find someone who can HIT THE GROUND RUNNING on these complex Oncology studies within early phase.

 We want an established CTA – we would want to see LONGEVITY and COMMITMENT on the CV as the company requires “stayers” as opposed to “jumpers”!

Reporting to the CRA manager annd site relationships manager:-

To provide general administrative support to the Clinical Operations Department and assistance to Clinical Project Managers and CRAs

To assist the Clinical Operations teams in completion of all required tasks to meet departmental and project goals

To support the Clinical Operations teams with ongoing conduct of studies

To prepare essential clinical trial documentation and distribute, track and file documents

To assist Clinical Operations teams with study specific documentation and guidelines as appropriate

To set up, organize and maintain clinical study documentation files (e.g. Main Study Files, CRFs, etc.) including preparation for internal/external audits, periodic checks, final reconciliations and archival

To co-ordinate ordering, distribution and tracking of trial materials (e.g. CRFs, diary cards, lab supplies, drug supplies) as appropriate

To assist Clinical Operations teams with trial progress tracking by updating the appropriate systems

To copy and route incoming correspondence, internal documentation as appropriate.

To assist in co-ordination of Investigator payments, if applicable.

To contact clinical sites for specific requests (e.g., enrolment updates, missing documentation, meeting arrangements, etc.)

To assist in the tracking and distribution of safety reports.

To co-ordinate document translation, if required

To attend Clinical Operations team meetings and generate meeting minutes

To assist the CPM and team with any Investigator Meeting coordination, activities preparation and generate meeting minutes

To assist in the production of slides, overheads, etc., as needed for project, departmental and/or business development presentations

To assist with the coordination of team member tracking

Any other duties as required following consultation with the post holder

E – Essential

P - Preferred


Minimum of three years’ previous experience of working in Clinical Research or the

Pharmaceutical Industry as a Clinical Trials Administrator or similar role (E)


5 GCSE passes grades A-C including Maths and English (E)

Skills/Specialist knowledge

Good knowledge of maintenance of Project Files and TMFs (E)

Good knowledge of the Industry/Clinical trial process (E)

Good knowledge of International Conference on Harmonisation (ICH) Good Clinical Practice

guidelines (ICH-GCP) (E)

Self-motivated taking personal pride in delivering on personal and corporate objectives (E)

Able to interact with individuals at all levels of the organisation (E)

A highly effective communicator, both orally and in writing with an eye for detail and

accuracy (E)

Strong organisational, time management and communication skills (E)

Microsoft Office Skills - excellent proficiency in Word, Excel, PowerPoint and Outlook

required (E)


On Application

Position Type

Full Time


Email Marc Joseph -
+44 (0) 1753 216 664

Apply for this job: Clinical Trial Administrator

Contact Information:

Address:  London, UK
171 Bath Road Slough Berkshire
Tel:  +44 (0) 1753 512000
Fax:  +44 (0) 1753 511116
Website:  Visit Our Web Site

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