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Job Details

Senior Associate Administrative Assistant

Company: Clintec
Location:
Reference: SWI-AdmAst-03/08-JB
Closing Date: 12 Oct 17
Type: Permanent
Salary (£): Competitive
Benefits:

Job Summary:

Clintec is actively recruiting for a Senior Administrator to join our expanding global company in Switzerland in a permanent, full time position. The role will be office based in Lucerne, working directly in-sourced to our top pharmaceutical client, gaining global administration experience.

Requirements:

Senior Associate Administrative Assistant, Full time, Office Based in Lucerne, Switzerland 

Clintec is actively recruiting for a Senior Administrator to join our expanding global company in Switzerland in a permanent, full time position. The role will be office based in Lucerne, working directly in-sourced to our top pharmaceutical client, gaining global administration experience. 

Responsibilities: 

  • Executive Administrative Support:
  • Providing administrative support to executive level 
  • Scheduling appointments and meetings
  • Maintaining calendar for executive level employees
  • Preparing expense reports
  • Organizing extensive travels, arranging for booking of flights, accommodation and onsite meetings; keeping track of travels
  • Handling visa applications and checking visa requirements
  • Organizing internal and external events (team meetings and activities, congresses)
  • Creating Purchase Orders and Payment Requests and maintaining overview of same
  • Controlling and regular checking of department budget, close cooperation with Finance

Alps HR Administrator:

  • Coordination of processes between HR teams (payroll, recruiting, HR support center, global mobility)
  • Preparing HR documents (letters, contracts), filing documentation and providing general support for HR processes (such as hires, transfers, reference letters, etc.)
  • Monitoring HR Mailbox and guiding requests to appropriate parties 
  • Participating in HR projects (onboarding, employer branding, etc.)

Qualifications, Skills and Experience required:

  • Commercial education or equivalent. Higher level education preferred.
  • Minimum of 5+ years’ experience as administrative assistant, experience working with Human Resources preferred (not required)
  • Excellent oral and written communication in English and German
  • Very strong in MS Office (Word, Excel, PowerPoint, Outlook), IT-savvy 
  • SAP knowledge preferred
  • Able to prioritize tasks and cope with a heavy, diverse workload
  • Detail oriented and proactive, with a “can do” mentality
  • Team oriented but able to work independently on projects and assignments
  • Open to feedback & learning

Company Information:

Clintec AG in Zug is a global CRO present in over 50 countries worldwide. We are currently working on strategic assignments as a pharmaceutical service provider with several multinational pharmaceutical companies in Switzerland. As part of our expansion to our established team in Switzerland, we have a number of exciting opportunities available.

By working for Clintec you will have exposure to interesting assignments with leading players in global pharma R&D, and hence you can further your career in a dynamic, stable environment where you can be assured of rewarding benefits.

Apply for this job:  Senior Associate Administrative Assistant

Contact Information:

Address:  Head Office
Clintec International Ltd,
133 Finnieston Street,
Glasgow
G3 8HB
Scotland
Reasons to work for Clintec
Tel:  +44 (0) 141 226 1120
Fax:  +44 (0) 141 248 8993
Website:  Visit Our Web Site

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