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Job Details

Records Administrator

Company: Chiltern
Location: Slough, Berkshire
Reference: JT-900306
Closing Date: 26 Feb 18
Type: Contract
Salary (£): On Application
Benefits: Salary and full benefits

Job Summary:

Chiltern are looking to recruit a Records Administrator to join our team. The role includes set up of paper files and receipt, QC, query and collation of documents. The position is a 6-month fixed term contract and would be based at our office in Slough, Berkshire.



The Records Administrator (RA) sets up, maintains, QCs and transfers paper and electronic Sponsor Files (SFs) kept by Records Management (RM)

  • To read and understand the project specific SF Plans.
  • To set up the paper General File (GF) and Centre Specific Files (CSF) for Sponsor Files held in the Central SF Room.
  • To create the initial expected documents on Chiltern SAFE.
  • To print off Transmittal Form (TFs) and electronically sent documents from Chiltern SAFE.
  • To process paper documents and, if an electronic SF (eSF), the electronic document into the correct project SF, subsection and where relevant document type in the paper and electronic file and update the document status on Chiltern SAFE as required.
  • To raise queries regarding documents received for filing, TFs or other matters with the appropriate Project Team member ensuring resolution and capturing document and TF queries on Chiltern SAFE.
  • To complete the SF QCs allocated to RM as required.
  • To prepare SFs for transfer to the Sponsor.
  • To liaise appropriately and timely with all internal and external customers.
  • In preparation for internal and sponsor audits, as well as regulatory inspections, to ensure that all documents have been filed into the GF and CSFs (paper and electronic as applicable) and the SF is available to the Auditor or Inspector
  • To assist the Senior/Archivist with duties as requested, standing in for the Senior/Archivist as required e.g. due to vacation


Life Science graduates may be considered and/or candidates with the following experience;

  • Previous experience in clinical research eg data entry, clinical trials administration, secretarial support etc.
  • Previous experience of maintaining a filing system, both paper and electronic.
  • Good administrative knowledge.
  • Good computer literacy with working knowledge of PCs, Windows and Microsoft Office applications and Adobe Acrobat.
  • Good oral and written communication in the local language and in English, co-ordination skills and personal presentation.

Additional information;

  • No freelance applications or agency enquiries will be considered
  • Please submit your CV and a detailed covering letter explaining why you are suitable candidate. If you do not submit a covering letter this may affect your application

Please send your CV to

For more information about Chiltern International, please visit our web site at

Apply for this job: Records Administrator

Contact Information:

Address:  London, UK
171 Bath Road Slough Berkshire
Tel:  +44 (0) 1753 512000
Fax:  +44 (0) 1753 511116
Website:  Visit Our Web Site

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