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Job Details

Accounts Payable Specialist, Investigator Grants, Bulgaria

Company: Premier Research
Location: Sofia, Bulgaria
Reference: JD/MR
Closing Date: 07 Mar 18
Type: Full Time
Salary (£): Competitive
Benefits: Comprehensive

Job Summary:

Premier Research helps innovative biotech and specialty pharma companies transform life-changing ideas into reality. We have positioned ourselves right in the middle of the action, targeting unmet needs in analgesia, neuroscience, oncology, paediatrics and rare diseases. We are actively recruiting for an Accounts Payable Specialist, Investigator Grants for our Sofia office.

Requirements:

The Accounts Payable Specialist, Investigator Grants is responsible for supporting the Accounts Payable function by entering, monitoring, and analyzing key vendor data within the ERP system and the system used to track and pay investigator sites participating in clinical trials.  

In addition, this role verifies data entry of invoices is accurate and processes payments related to investigator sites participating in clinical trials.

The Accounts Payable Specialist, Investigator Grants also troubleshoots and resolves technical problems within the system and ensures continued data integrity.  

As required, this role may assist with the implementation of new systems. 
  
This position also supports the wider Finance team with queries and resolution related to the system, and processes and reconciles vendor payments through the system. 

ACCOUNTABILITY:

The Accounts Payable Specialist, Investigator Grants:

  • Ensures client vendor data is complete and accurate within the investigator site payment system and reconciles this vendor data to the master vendor record in the ERP system
  • Takes the initiative to identify, troubleshoot and resolve both system and process related issues to ensure efficient processing of Accounts Payable transactions within the investigator site payment system
  • Manages and conducts User Acceptance Testing when system releases are implemented by the vendor
  • Ensures invoices are processed in a timely manner and accurately reflective of VAT or other similar taxes
  • Ensures payments are processed in a timely manner and are accurate

RESPONSIBILITIES:

  • Review/QC investigator site vendor data provided by Financial Operations Associates during initial project set up to include ensuring accuracy of vendor ID numbers, addresses, tax ID numbers, company numbers, and bank details
  • Maintaining vendor data in the ERP system to match the vendor data in the investigator grant payment system
  • Review Clinical Trial Agreements (CTAs) to gain an understanding of the financial terms including the payment terms and study budget, and verify the accuracy of payee/vendor information to include vendor legal name, address, tax ID number and other payee information
  • Review invoices in the investigator site payment system and validate the data entry of the invoice number, invoice date, amounts and taxes; ensure that local Premier offices, and any other parties that require invoices copies, receive those copies related to their local entities
  • Identify Finance and A/P related changes that require testing when the vendor issues updates/releases to the system, and conduct/manage the required testing
  • Identify technical and/or other issues and take initiative to investigate and resolve such issues either independently or with the vendor that supplies the software
  • Identify site payments needed each week, creating payment batches and tracking the payments/batches through to completion
  • Coordinate funding to 3rd party payment partners as needed to ensure payments are distributed and transmitted to them through the system; or if paying directly, process file extraction from the system to Premier’s ERP software, coordinate payments through Premier’s bank and upload the Settlement File back to the system
  • Assist Accounts Payable Team Leader in tracking the status of identified issues/questions
  • Assist the Global Finance team and Financial Operations Associates with queries and problem resolution related to the system
  • Participate in corporate initiatives and actions that ensure the continued success of the company
  • Other activities as designated

 EDUCATION, SKILLS & COMPETENCIES:

 Educational Background

  • Bachelor’s degree or its international equivalent from an accredited institution, or equivalent skills and industry experience

 Experience

  • Previous accounts payable experience; applicable accounting or finance experience may substitute
  • Experience in process improvement and implementation of ERP systems
  • International accounts payable experience highly desired

 Expertise and know-how

  • Ability to adapt to and work with different software programs
  • Strong technical troubleshooting skills
  • Advanced Excel skills
  • Knowledge of clinical contracts, budget terms, and basic study start-up and management activities would be an advantage

 Personal skills & behaviours

  • Ability to read, write, and speak fluent English
  • Strong analytical, investigative, and problem solving skills
  • Attention to detail
  • Ability to multitask and work effectively in a fast-paced environment with changing priorities
  • Strong verbal and written communication skills
  • Excellent organizational and time-management skills, able to prioritize work to meet deadlines and objectives
  • Accountable, dependable, strong commitment, and strong work ethic
  • Is customer service focused in approach to work both internally and externally
  • Maintains a positive, results orientated work environment
  • Ability to make sound decisions and effectively resolve conflict
  • Good skills in data administration
  • Ability to work independently and as part of a team
  • Process orientation and user satisfaction attitude

 

Apply for this job: Accounts Payable Specialist, Investigator Grants, Bulgaria

Contact Information:

Address:  European Headquarters
1st Floor,
Rubra 2
Mulberry Business Park,
Wokingham,
RG41 2GY
England
View our Profile Page
Tel:  +44 (0) 118 936 4000
Fax:  +44 (0) 118 936 4001
Website:  Visit Our Web Site

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