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Job Details

Administrative Assistant

Company: CROMSOURCE
Location: United States
Reference: HQ00001301
Closing Date: 22 Jun 18
Type: Temporary
Salary (£): On Application
Benefits: Excellent and Comprehensive Benefits – see below

Job Summary:

Job Title: Administrative Assistant   Location: North Georgia, United States       TalentSource Life Sciences, the division of CROMSOURCE dedicated to flexible staffing solutions, is currently recruiting for an Administrative Assistant for one of our partner Biopharmaceutical Companies.   This is a full-time temporary position with TalentSource, initially for 6 months with the possibility of extension. The successful candidate will be dedicated to one client.

Requirements:

Job Title: Administrative Assistant

Location: North Georgia, United States

TalentSource Life Sciences, the division of CROMSOURCE dedicated to flexible staffing solutions, is currently recruiting for an Administrative Assistant for one of our partner Biopharmaceutical Companies.

This is a full-time temporary position with TalentSource, initially for 6 months with the possibility of extension. The successful candidate will be dedicated to one client.

The candidate will be responsible for performing routine administrative and clerical functions for the Leadership Team. Responsibilities include, but are not limited to organizing and scheduling meetings and appointments, maintaining calendars, supporting, onboarding and offboarding of local employees, assisting with department forecasts and budgets, invoice review and approval, and ordering and dispensing supplies. The position involves high-level contact (Internal and External) and exposure to sensitive and confidential information requiring the use of tact, diplomacy, discretion and judgment.

Additionally, the Administrative Assistant will be responsible for travel (transportation, accommodations) and expense reports for the leaders.

Main Job Tasks and Responsibilities:

  • Arrange conferences and meetings as needed. Coordinate office space, equipment needs, and meeting rooms as needed.
  • Support calendars and schedules for the Synergist as needed. If requested, make independent decisions regarding attendance/conflicting meeting requests.
  • Serve as a resource to the Synergists and others as needed for administrative aspects of budget- and/or forecast-related information; support review and approval process for invoices.
  • Order and dispense department and individual employee office supplies.
  • Operate office equipment such as fax machines, copiers, and phone systems; use computer for spreadsheet, word processing, database management, and other applications including SharePoint, and other internal communications.
  • Support onboarding and offboarding process for employees.
  • Create internal and external presentations, letters, emails, etc; be familiar with processes associated with external communication (SOPs).
  • Prepare team meeting agendas and meeting minutes. Maintain recurring team meeting schedules.
  • Arrange domestic and international travel reservations (including full itineraries) and prepare expense reports.

Complete other duties, responsibilities and projects as assigned.

Education and Experience:

  • High school diploma or equivalent required, equivalent experience in lieu of a degree may be considered in certain cases.
  • 3-5 years of experience as an administrative assistant preferably supporting a minimum of 5 employees in the pharmaceutical or other health-care related industry.
  • Excellent written and verbal communications skills in English.

Skills:

  • Ability to work independently.
  • Ability to provide quality work within agreed timelines with strong attention to accuracy and detail.
  • Ability to work within an international team environment and on occasion, outside of typical United States business hours.
  • Ability to prioritize, organize and plan workload and to anticipate issues and problem solve.
  • Familiarity with pharmaceutical business, medical terminology and financial/business terminology a plus.
  • Ability to handle confidential information.
  • Proficiency in Microsoft Office Suite including Powerpoint, Excel, Word, and Adobe; proficiency with CONCUR and MobileXpense systems.
  • Knowledge/understanding to operate office equipment proficiently (e.g. fax, copier, scanner, etc.).
  • Ability to successfully operate in matrix environments.
  • Creative "out of the box" thinker with conceptual strengths, who will challenge the status quo to improve and deliver results with minimal direction.
  • Excellent interpersonal skills.
  • Personality traits of being a self-starter (self-motivated), who is curious and agile, with a "nothing is impossible" attitude.
  • Comfortable in dealing with ambiguity and changing-environments.
  • Ability to prioritize assignments/projects and multi-task within restricted time constraints.

Why TalentSource Life Sciences/CROMSOURCE

CROMSOURCE is a family-owned, high quality ISO-certified international provider of outsourced services to the pharmaceutical, biotechnology and medical device industries. Since 1994, we have been supporting our clients with outstanding clinical research and staffing solutions services. TalentSource Life Sciences is a fully dedicated flexible resourcing unit within CROMSOURCE and the successful growth has been achieved by putting high quality and client focus at the heart of everything we do.

Our employees are the most valuable company asset and we value resources and ensure they work in a friendly, family environment and develop their skills and talents. Human Resources is the fulcrum around which all activities are built and close management and training is the core instrument to develop and maintain highly-qualified personnel. The continuous training keeps the resources qualified in terms of competence and expertise and gives to all personnel clear tools to manage both internal and client processes with the same methodology.

Our approach is to equally value our clients and our own people. We know that we are not simply providing 'staff' or 'resources'. We are providing expert people. Highly talented, well trained, motivated people who make a positive difference to the work of our clients every day. Together we help our clients succeed in their work developing medicines and medical devices for patients around the world. Our large management team consists of a people with an extended experience within pharma and a high level of market knowledge. We our open, friendly and approachable and aim to support you through the recruitment process every step of the way.

As this position is client-facing, the successful candidates must be confident and be able to drive the role and themselves and to work autonomously in close liaison with a line manager at TalentSource, who will provide you with mentoring and guidance.

To ensure the success of our clients, our team of international professionals is focused on continuous improvement. We invest in our employees by providing the coaching and training necessary to deliver high quality services for our clients.

Every day we strive to create an environment in which all employees can contribute to their full potential and at the same time allow the company to develop and grow with them. With CROMSOURCE you will be able to participate in exciting projects and achieve your professional goals.

Keywords - Pharma, Pharmaceutical, Contracts, Contract, CRO, Contract Research Organisation, Outsourced, Administrative Assistant, Powerpoint, Excel, Word, Admin, Admin Assistant, CTA, Clinical Trial Assistant, Trial Assistant, Project Assistant, Clinical Research Assistant

Administrative Assistant

Apply for this job: Administrative Assistant

Contact Information:

Address:  UK Office
CROMSOURCE Suite 3 Lomond Court Castle Business Park Stirling United Kingdom
FK9 4TU
Scotland
Tel:  +44 (0) 1786 468990
Website:  Visit Our Web Site

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